Comparison
NotionvsTrello
Notion and Trello are both popular project management tools, but they take different approaches. Notion offers a free plan and positions itself as "write. plan. share. with ai.". Trello offers a free plan and bills itself as "trello brings all your tasks together". Here's how they compare across features, pricing, and real-world strengths.
Feature Comparison
| Feature | Notion | Trello |
|---|---|---|
| Automations | ✓ | ✓ |
| Custom fields | ✓ | ✓ |
| File sharing | ✓ | ✓ |
| Free plan | ✓ | ✓ |
| Gantt charts | ✗ | ✗ |
| Kanban boards | ✓ | ✓ |
| Mobile app | ✓ | ✓ |
| Reporting | ✗ | ✗ |
| Team collaboration | ✓ | ✓ |
| Templates | ✓ | ✓ |
| Third-party integrations | ✓ | ✓ |
| Time tracking | ✗ | ✗ |
Notion Pricing
Free
10 guest seats, 5MB file uploads, 7-day page history, limited AI trial, unlimited blocks for individuals only
Free
Plus
100 guest seats, unlimited file uploads, 30-day page history, limited AI trial
$12.00/mo
Business
250 guest seats, full AI access, 90-day page history, SAML SSO, private teamspaces
$24.00/mo
Enterprise
250+ guest seats, unlimited page history, SCIM, audit logs, advanced security
Custom
Trello Pricing
Free
10 boards per workspace, 10 collaborators, 250 command runs/month, 10MB/file
Free
Standard
Unlimited boards, 1,000 command runs/month, 250MB/file, custom fields
$6.00/mo
Premium
Unlimited command runs, Calendar/Timeline/Table/Dashboard/Map views, Atlassian Intelligence AI, admin controls
$12.50/mo
Enterprise
Unlimited workspaces, organization permissions, SSO, 24/7 support, $10K min annual commitment
Custom
Notion
Pros
- Replaces multiple tools like docs spreadsheets and task managers saving time (G2 reviews)
- Powerful customizable databases for complex project tracking (G2)
- Integrated AI boosts productivity with summaries and autofill (G2)
- Generous free tier with unlimited pages for individuals (Notion pricing)
- Seamless real-time collaboration praised by teams (Capterra)
- Clean intuitive interface once setup (G2)
Cons
- Steep learning curve and setup fatigue for new users (G2)
- Performance slows with large databases or complex pages (G2)
- Limited offline functionality and mobile editing (G2)
- AI trial limited on free/plus requiring business tier upgrade (UserJot)
- Complex permissions and sharing rules (G2)
Trello
Pros
- Intuitive interface requires no training session
- Visual boards provide clear visibility at a glance saving communication
- Generous free plan sufficient for small teams with 10 boards
- Seamless real-time team collaboration on tasks
- Easy drag-and-drop task management enhances productivity
- Strong integrations with Slack, Google Drive, and email
Cons
- Boards become cluttered and hard to navigate on large projects
- Lacks built-in reporting and task completion analytics
- Advanced views and unlimited automation locked behind paid plans
- No native time tracking or Gantt charts without Power-Ups
- Limited dependency tracking for complex workflows
The Verdict
Notion takes this one with a DuelStack Score of 7.3/10 vs 6.9/10. It particularly excels at its ability to replaces multiple tools like docs spreadsheets and task. That said, Trello is the better pick if you need intuitive interface requires no training session. Trello also wins on price (from $6/mo), so consider it if budget is the priority.